Biruni University 2024-25 Academıc Year Erasmus+ Study Mobılıty Applıcatıon Call (Within Europe)

Proje No: 2023-1-TR01-KA131-HED-000112459

Important Dates for Application:

Applications are now open for the Erasmus+ Student Learning Mobilities program, which will take place during the 2024-25 Academic Year. You can submit your online application through https://turnaportal.ua.gov.tr/ between January 29th and February 19th. For guidance on how to apply through the Turna Portal, please click here.

Erasmus+ Study Mobility

Erasmus+ program offers the possibility of studying abroad in an EU country for a period of 2 to 12 months. Erasmus + program enables higher education students to study for part of their degree under the frame of the Erasmus+ cooperation projects among universities across Europe.

Application Criteria:

1. Being a full time undergraduate, master’s and doctoral degree student at Biruni University,
2. Being completed the 1st semester of the 1st yearof their respected studies,
3. Cumulative Grade Point Average (CGPA);

-Minimum 2.20/4.00 CGPA for Bachelor’s Degree
-Minimum 3.00/4.00 CGPA for Master’s and PhD

4. Students who will apply must have a course load of at least 30 ECTS in the selected mobility period, when they will participate in the mobility. For graduate and doctoral students who do not have a course load, for example, who are in the thesis period, a learning agreement can be arranged for a non-course work load of 30ECTS in one academic term.

Başvuruya Dair Önemli Bilgiler:

1. The Turna Portal online application system will be open until February 19th, Monday, 23:59. Any applications that are incomplete after this date will not be taken into consideration.
2. You must upload your Transcript of Records document which includes your 2023/24 Fall Semester’ Grade Point Average to the application system.
3. Students may choose up to 3 partner universities. Institutional preferences are expected to be stated in descending order of priority.
4. Changes or corrections to applications must be made before the deadline. Requests for changes after the application period ends will not be accepted.
5. Once you have completed your online application, you cannot change semester or institution preferences, unless there is a force majeure situation.
6. Applications that are incomplete or contain incorrect statements will not be accepted.
7. Students studying in a double major can apply for mobility from only one major in the same application period.
8. Students studying in a foreign language preparatory class, scientific preparatory program, those who have suspended their registration/study at Biruni University, and graduated before the application period cannot apply.
9. Students who graduate from the faculties of Pharmacy, Medicine, or Dentistry and are placed in our university through central exams (TUS, DUS, EUS) and continue their specialist education cannot benefit from Erasmus+ student mobility if they are not registered students of our university.

Partner Institutions & Agreement Quotas:

You may review the list of our Erasmus+ partner institutions by clicking here. Please be informed that the placement process will be done based on the agreement quotas.

Please consult with your Erasmus+ Department/Faculty Coordinator before choosing a partner institution. See the list of Erasmus+ Department/Faculty Coordinators at this link.

Evaluation Criteria

* Grades will be converted to the 100 point scale

• Erasmus+ Language Exam is valid for 2 years. The other language certificates listed above are alid for 5 years.
• If the total scores of a few students are equal after all criteria are considered, the student with the higher academic grade score is given priority. If their academic grade scores are also equal, the younger student is given pirority.
• Deductions are made depending on the overall score of the student.
• The total scores obtained by the students are sorted from highest to highest, and the placed and wait-listed candidates are selected and declared by KVKK requirements.
• The right to participate in Erasmus+ student mobility for one academic year cannot be transferred to another academic year.

Grant Payment Procedure:

Erasmus student selection and granting is carried out by ranking the scores from highest to lowest among the students who apply by meeting the minimum conditions, taking into account the evaluation criteria and weighted scores announced by the National Agency. Within the 2023 Project Term Traineeship Mobility Applications 5 students at the top of the list in the score ranking will be supported with a grant.

Students who has been placed as ‘’granted pricipal status’’ will be granted. And those students who will benefit from Erasmus+ mobility will be given a maximum of 4 months of grant support.

Students who wish to extend their Erasmus+ Mobility for the Spring semester, without grant, must first obtain approval from our Office.

Student mobilities that last less than 4 months will be granted based on the total duration of stay. Please keep in mind that mobilities lasting less than 2 months are not recognized.

Erasmus+ Grant:

Amount of monthly grants is announced by Turkish National Agency according to the cost of living in the country of destination, grouped in three categories below:

Grants are paid to students in two instalments. 80% of the grant is paid before mobility and the remaining 20% is paid after return. Final grant amount is determined according to the dates stated in Certificate of Attendance and remaining payment is made accordingly.

Grant Deduction:

1. a) Except for technical reasons, you should fill out an online participant survey after the mobility otherwise 20% will be deducted from the total final grant.
2. b) Failing from the courses taken at the partner institution;

– If students fail all courses taken at the partner university, they must refund the grant they received before the mobility.

– If a student fails 3/2 of the total courses, 10% of their grant will be deducted.

– If a student fails 3/1 of the total courses, 5% of their grant will be deducted.

1. c) If documents proving participation for the mobility (Certificate of Participation or transcript (ToR)) is not submitted, the mobility will be void and no grant is paid; first grant payment is expected to be refunded.

Erasmus+ Without Grant Option (Zero Grant Option):

Students can participate to the program without receiving the grant. Please keep in mind that they still need to go through the same application procedures and submit the required documents. Zero-grant students are not eligible for green travel grant.

Erasmus students, whether they receive an Erasmus grant or not are exempted from paying fees for tuition, registration, examinations and access to laboratory and library facilities at the host institution however, any fees, including insurance, residence permit, transportation card or copy of academic materials, that are regularly paid by local students should also be paid by Erasmus students.

Green Travel Grant:

With the new Erasmus+ Program students are encouraged to use low emissions means of transport for the main part of the travel, such as bus, train, or carpooling. Students who will use these means of transport will receive a single contribution of 50 EUR as a top-up amount to the individual support and up to 4 days of extra grant to cover travel days for a return trip, if relevant.

At the end of the mobility, students are obliged to present documents (bus ticket, train ticket etc.) proving that the green travel has taken place.

Additional Grant For Students With Financial Needs (Only Applicable To Students Who Hold Turkish Citizenship):

Economically disadvantaged students who are selected for the Study Mobility will be paid an extra grant of 250 € per month from the study mobility budget, in addition to the amount of monthly grant specified in TABLE A.

• Students who are covered by the 2828 numbered Social Services Law (official proving document is needed)
• Students who are covered by the 5395 numbered Child Protection Law
• Students who receive orphan’s pension (official proving document is needed)
• Children of martyr and veterans (official proving document is needed)
• Student or the student’s parents receive financial aid

To benefit from the additional grant the student must submit the document indicating either the student or the student’s parents receive financial aid from municipalities, public institutions such as: Ministries, Social Welfare and Solidarity Foundations, T.R. Directorate General of Foundations, Turkish Red Crescent, Ministry of Interior Disaster and Emergency Management Presidency (AFAD).

Please note that the documents should be submitted during the application phase.

Inclusion Support:

The Erasmus+ Program encourages the participation of people with special needs in the program. A person with special needs is a potential participant whose personal physical condition, mental state or health condition does not allow him/her to participate in the project/mobility activity, unless extra financial support is available. In order for an additional grant to be given to students and staff who need special needs support, it is necessary to request an additional grant from the Turkish National Agency by the beneficiary higher education institution. If the participant who has special needs support is selected, if the participant has additional grant request, the approximate additional costs are determined and additional grant is requested from the National Agency.

If you require support for inclusion, please direct your applications to our office.

Biruni University Erasmus+ Team

erasmus@biruni.edu.tr